Adding Your Program FAQ
- Why should I add my program?
- How do I enter my program into the Outreach and Engagement web site database?
- What is the difference between adding my program information to the Outreach & Engagement website versus adding it to the Events Calendar?
- How do I know if my program has been submitted?
- How do I change information about my program?
- What do I do if I cannot find the email with the information on how to access my program entry to make changes?
- I have updated my information but has it not changed on the web site. Why?
- How often should I update my program?
- Do I need to do anything if my program information has not changed?
Q. Why should I add my program?
A. The Outreach and Engagement web site is the only CU-Boulder campus-wide online resource focused exclusively on outreach and engagement activities and programs. This site allows visitors to browse and search for programs of interest to them, obtain contact information for each program, and read about current program highlights and news. The data collected from each program page entry is used to populate university-wide outreach reports for key stakeholders.
Q. How do I enter my program into the Outreach and Engagement web site database?
A. To add a new outreach and engagement program into the database click the "Add a New Program" link to the right. Fill out the required fields and click the "save and publish" button at the end of step 4. The outreach web administrator will verify the information before it is published on the web site.
Q. What is the difference between adding my program information to the Outreach & Engagement website versus adding it to the Events Calendar?
A. Program pages on the Outreach & Engagement website give overall information about outreach and engagement activities whether they are on-going or have a specific start and end date. Program information remains archived in the website database even after a program has ended or the program page has been unpublished. The data collected from each program page entry is used to populate university-wide outreach reports for key stakeholders.
The Events Calendar is a tool to highlight specific, one-time outreach and engagement activities, for example a performance, lecture, or exhibition. Outreach report information is not collected through the events calendar.
We encourage you to submit information for both a program page and an event listing so that your program information is captured in the database and promoted via multiple online avenues.
Q. How do I know if my program has been submitted?
A. An email confirmation will be sent to you with details on how to make any future changes/additions to your entry.
Q. How do I change information about my program?
A. After the original submission of your program information, you will receive an email with details on how to make any future changes/additions to your entry. The email includes the unique URL and login information for your program entry. Make changes to the program information and click the "save and publish" button at the end of step 4. The outreach web administrator will verify the changes by prior to being published on the web site.
Q. What do I do if I cannot find the email with the information on how to access my program entry to make changes?
A. To receive a new e-mail with program entry information, please visit our password recovery form for immediate assistance. If that doesn't work, you may contact the outreach web administrator at outreach@colorado.edu with the name of your program. An e-mail will be sent to the administrative contact on record.
Q. I have updated my information but has it not changed on the web site. Why?
A. Before a program addition, deletion or change appears on the web site it must be verified by the outreach web administrator. This usually takes fewer than three business days. If the changes you are seeking to make are urgent, please contact the outreach web administrator directly at outreach@colorado.edu.
Q. How often should I update my program?
A. As often as your information changes. We ask that program contacts review their information at least every 6 months to ensure that we are providing accurate information. If you don't update your program within 6 months you will receive an email from the outreach web administrator asking you to do so. The email will include instructions on how to update your information.
Q. Do I need to do anything if my program information has not changed?
A. If you have received an email to update your program information and no changes need to be made, you still need to submit confirmation that you have reviewed the information in the database. Refer to the email that includes the unique URL and login information for your program entry. Make changes to the program information and click the "save and publish" button at the end of step 4. This will update the program modification date to let us know the last time the program information was checked.
Click on an area of the map to view programs in that part of the state, or click 
